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	<title>Smarterware &#187; Work Smart</title>
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		<title>Work Smart Video: How to Take Effective Meeting Notes</title>
		<link>http://smarterware.org/6612/work-smart-video-how-to-take-effective-meeting-notes</link>
		<comments>http://smarterware.org/6612/work-smart-video-how-to-take-effective-meeting-notes#comments</comments>
		<pubDate>Thu, 02 Sep 2010 16:27:30 +0000</pubDate>
		<dc:creator>Gina Trapani</dc:creator>
				<category><![CDATA[Workflow]]></category>
		<category><![CDATA[FastCompany.com]]></category>
		<category><![CDATA[video]]></category>
		<category><![CDATA[Work Smart]]></category>
		<category><![CDATA[Work Smart 2]]></category>

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		<description><![CDATA[ The second season of my Work Smart video series at FastCompany.com premiered yesterday, with a question from Suhasini Kotcherlakota about how to take better meeting notes, and some answers from me and Brad Isaac, who wrote a great piece on mind-mapping meetings at Lifehacker a few years back. 
Despite the fact that I still [...]]]></description>
			<content:encoded><![CDATA[<p><a href="http://smarterware.org/wp-content/uploads/2010/09/worksmart2.png"><img src="http://smarterware.org/wp-content/uploads/2010/09/worksmart2-300x168.png" alt="" title="Work Smart 2" width="300" height="168" class="alignright size-medium wp-image-6613" align="right"/></a> The second season of my <a href="http://www.fastcompany.com/tag/work-smart">Work Smart video series at FastCompany.com</a> premiered yesterday, with a question from Suhasini Kotcherlakota about how to take better meeting notes, and some answers from me and <a href="http://persistenceunlimited.com">Brad Isaac</a>, who wrote a great piece on <a href="http://lifehacker.com/288763/a-beginners-guide-to-mind-mapping-meetings">mind-mapping meetings</a> at Lifehacker a few years back. </p>
<p>Despite the fact that I still can't watch and listen to myself on film without cringing, I am so pleased with the results. Adam Barenblat at FastCompany did an amazing job on the art and design, which is based on a fun new webapp: <a href="http://popplet.com">Popplet</a>. </p>
<p>Check out the finished clip.</p>
<p><span id="more-6612"></span><br />
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<p>Some production notes: I outlined the script using Popplet, which Adam used to design the video, and that Popplet is available at FastCompany.com for you to <a href="http://www.fastcompany.com/1686184/work-smart-2-how-to-take-thorough-meeting-notes">click and zoom around yourself</a>. We got all the interview footage using Skype and <a href="http://ecamm.com/mac/callrecorder/">eCamm's CallRecorder software</a>, which is cheap and fantastically easy to use. We wanted an informal webcam look, but we wanted "the hostess" to have a plain background and professional lighting, which I <a href="http://www.flickr.com/photos/ginatrapani/4908431507/">set up in my home office</a> relatively inexpensively, thanks to the TWiG headset I already have.  It was really fun getting to "meet" and talk with people who <a href="http://smarterware.org/6531/new-video-series-ask-me-anything-about-working-smarter">sent in their questions</a> from all over the country.  Unlike the first season of Work Smart, which was just me talking to the camera, these episodes involve 3 separate shoots--one with the person asking the question, one with the expert, and one with me. Breaking it up that way adds a nice variety, and it also means I don't have to fly to New York to shoot with a director and a production crew. I get to stay home and simply use Skype with my iSight. Fun stuff, plus time and money savings.</p>
<p>If you want to be featured in an upcoming episode, email your question about tech and/or productivity to worksmart@fastcompany.com.</p>
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		<title>Funneling Social Media Updates and Google Buzz</title>
		<link>http://smarterware.org/5159/funneling-your-social-media-updates-and-google-buzz</link>
		<comments>http://smarterware.org/5159/funneling-your-social-media-updates-and-google-buzz#comments</comments>
		<pubDate>Thu, 11 Feb 2010 00:02:12 +0000</pubDate>
		<dc:creator>Gina Trapani</dc:creator>
				<category><![CDATA[Bylines]]></category>
		<category><![CDATA[Webapps]]></category>
		<category><![CDATA[FastCompany.com]]></category>
		<category><![CDATA[video]]></category>
		<category><![CDATA[Work Smart]]></category>

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		<description><![CDATA[My latest FastCompany.com video segment, shot several weeks ago, is about managing your social media updates, partly by funneling them all into one place (like your email inbox). 
Then Google Buzz launched. 
So, here's my social media productivity two-punch: first the video, then a walk through Google Buzz's more advanced features.

Work Smart: Mastering Your Social [...]]]></description>
			<content:encoded><![CDATA[<p><img src="http://smarterware.org/wp-content/uploads/2010/02/worksmartthumb.png" alt="" title="Work Smart" width="300" height="165" class="alignright size-full wp-image-5045" align="right" />My latest <a href="http://fastcompany.com/worksmart">FastCompany.com</a> video segment, shot several weeks ago, is about managing your social media updates, partly by funneling them all into one place (like your email inbox). </p>
<p>Then Google Buzz launched. </p>
<p>So, here's my social media productivity two-punch: first the video, then a walk through Google Buzz's more advanced features.</p>
<p><span id="more-5159"></span></p>
<p><a href="http://www.fastcompany.com/article/work-smart-mastering-your-social-media-life">Work Smart: Mastering Your Social Media Life</a> is two minutes and nine seconds on how to keep up with social networking updates without spending your whole day managing it all.</p>
<p><img style="visibility:hidden;width:0px;height:0px;" border=0 width=0 height=0 src="http://counters.gigya.com/wildfire/IMP/CXNID=2000002.0NXC/bT*xJmx*PTEyNjU4NDYxMTY*MDYmcHQ9MTI2NTg*NjExOTc2NSZwPTEwMjExMjImZD*mZz*yJm89MDJjNWQzNTJiOTdjNDM1NmEx/YmY2ZWU*MTgwNjFiNzUmb2Y9MA==.gif" /><object type="application/x-shockwave-flash" width="480" data="http://service.twistage.com/plugins/player.swf?v=ef7efc5e85594&#038;p=fc_social" height="383" id="embedded_player"><param name="movie" value="http://service.twistage.com/plugins/player.swf?v=ef7efc5e85594&#038;p=fc_social"/><param name="bgcolor" value="#000000"/><param name="allowfullscreen" value="true"/><param name="base" value="http://service.twistage.com"/><param name="allowscriptaccess" value="always"/></object></p>
<p>After thinking about Google Buzz in the context of funneling updates into a single place, it seems clear that Buzz doesn't just take on Twitter and Facebook, it takes on any kind of "universal inbox" product, like my beloved TweetDeck. It makes Gmail your universal inbox by putting social media updates right under your email inbox. A LOT of people have said that Buzz's inbox integration is immediately overwhelming and too noisy, and I have to agree. I've already created a filter to make Buzz items skip the inbox immediately. Find out how to do that--and turn off Buzz completely--in today's piece, <a href="http://www.fastcompany.com/1546226/how-to-do-everything-in-google-buzz-including-turn-it-off">How to Do Everything in Google Buzz (Including Turn It Off) </a>.</p>
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		<slash:comments>5</slash:comments>
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		<item>
		<title>Control Your Email Inbox with Three Folders</title>
		<link>http://smarterware.org/5044/control-your-email-inbox-with-three-folders</link>
		<comments>http://smarterware.org/5044/control-your-email-inbox-with-three-folders#comments</comments>
		<pubDate>Tue, 02 Feb 2010 17:01:45 +0000</pubDate>
		<dc:creator>Gina Trapani</dc:creator>
				<category><![CDATA[Workflow]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[email overload]]></category>
		<category><![CDATA[video]]></category>
		<category><![CDATA[Work Smart]]></category>

		<guid isPermaLink="false">http://smarterware.org/?p=5044</guid>
		<description><![CDATA[ I'm thrilled to announce a new series of weekly videos and blog posts that I'll be publishing at FastCompany.com called "Work Smart," which will cover personal productivity in a digital world. Long-time Lifehacker readers will recognize much of the material, but some fantastic editing and animation make each 2-4 minute video segment a whole [...]]]></description>
			<content:encoded><![CDATA[<p><img src="http://smarterware.org/wp-content/uploads/2010/02/worksmartthumb.png" alt="" title="Work Smart" width="300" height="165" class="alignright size-full wp-image-5045" align="right" /> I'm thrilled to announce a new series of weekly videos and blog posts that I'll be publishing at <a href="http://fastcompany.com">FastCompany.com</a> called "Work Smart," which will cover personal productivity in a digital world. Long-time Lifehacker readers will recognize much of the material, but some fantastic editing and animation make each 2-4 minute video segment a whole new, fun format. The <a href="http://www.fastcompany.com/article/work-smart-conquering-your-e-mail-inbox">debut Work Smart video segment</a> takes on the age old digital productivity problem: email overload.</p>
<p>In this 2 minute, 45 second segment, I describe my three-folder system for emptying your email inbox on a day-to-day basis, and keeping on top of everything you have to do, are waiting for, or want to keep on hand for reference.</p>
<p><span id="more-5044"></span></p>
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<p>I first wrote about <a href="http://lifehacker.com/182318/empty-your-inbox-with-the-trusted-trio">this three-folder system on Lifehacker back in 2006</a> as a riff on <a href="http://www.macworld.com/article/44327/2005/04/tipsinbox.html">Merlin Mann's five-folder system, which he published in Macworld in 2005</a>. Of course, Merlin went on to be the king of <a href="http://inboxzero.com">Inbox Zero</a> (book forthcoming!). For a much longer--and much funnier and in-depth--video on using email well, check out <a href="http://inboxzero.com/video/">Merlin's hour-long Google talk about it</a>.</p>
<p>I've been using this system to organize my email since I wrote the original article back in 2006, and I've found it's an absolute sanity-saver. At this point it's so ingrained in my workflow I barely think about it. Though I must admit: some weeks I'm better about it than others. This week I'm on book deadline, and I do have about 40 messages that need to be processed sitting in my inbox right now.</p>
<p>This video segment is the first thing I've ever shot in a studio with a backdrop, lighting, a director, sound guy, two cameras, makeup artist, and an actual script. Besides that weird thing my hair is doing, I'm so pleased to see what came out of what felt like 600 takes. Our editor and animation artist, Adam Barenblat, did an incredible job of turning a dry, boring, "create this folder and name it this" subject into something really fun to watch. Thanks a whole lot to FastCompany.com for having me, and for the crew at <a href="http://magicbulletmedia.com/">Magic Bullet Media</a> for turning out something so cool. There will be a new video every week for the next few months at FastCompany.com, and I'll post about each new one as it gets released here as well.</p>
<p>If video's not your thing, here's <a href="http://www.fastcompany.com/article/work-smart-conquering-your-e-mail-inbox">the transcript of the segment</a>.</p>
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